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Club Privacy Notice

At Darlington Spraire Lads and Lasses FC our club take your privacy very seriously.

This Privacy Notice sets out how we use and look after the personal information we collect from you. We are the data controller, responsible for the processing of any personal data you give us. We take reasonable care to keep your information secure and to prevent any unauthorised access to or use of it.

Why we need your personal data

We will only use personal data for any purpose for which it has been specifically provided.

The reason we need participants’ and members’ personal data is to be able to run the football club and arrange matches; to administer memberships, and provide the membership services you are signing up to when you register with the club. Our lawful basis for processing your personal data is that we have a contractual obligation to you as a participant or member to provide the services you are registering for.

We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

Purpose/ Processing Activity

processing membership forms and payments/ subs

organising matches

sending out match or Club information and updates

sharing data with coaches, managers or officials to run training sessions or enter events

sharing data with leagues we are in membership of, county associations and other competition providers for entry in events

sharing data with committee members to provide information about club activities, membership renewals or invitation to social events

sharing data with third party service or facility providers

sharing anonymised data with a funding partner as condition of grant funding e.g. Local Authority

publishing match and league results

sending out marketing information such as newsletters and information about promotions and offers from sponsors

To ensure we understand possible health risks

Who we share your personal data with

When you become a member of the Club, your information, if you are a coach or volunteer will be or if you are another participant may be (depending upon which league(s) your team plays in) entered onto the Whole Game System database, which is administered by the FA. We also pass your information to the County FA and to leagues to register participants and the team for matches, tournaments or other events, and for affiliation purposes.

We may share your personal data with selected third parties, suppliers and sub-contractors such as referees, coaches or match organisers. Third-party service providers will only process your personal data for specified purposes and in accordance with our instructions.

We may disclose your personal information to third parties to comply with a legal obligation; or to protect the rights, property, or safety of our participants, members or affiliates, or others.

The Club’s data processing may require your personal data to be transferred outside of the UK. Where the Club does transfer your personal data overseas it is with the sufficient appropriate safeguards in place to ensure the security of that personal data.

Darlington Spraire Lads and Lasses FC Senior Committee

Will protect your personal data

Darlington Spraire Lads and Lasses FC Senior Committee

Will delete this data after 1 month of you leaving the club after a participant or member has left or otherwise ended their membership or affiliation, or sooner if specifically requested and we are able to do so.

Your rights regarding your personal data

As a data subject you may have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data, including direct marketing; to the portability of your personal data and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office about the processing of your personal data.

As a data subject you are not obliged to share your personal data with the Club. If you choose not to share your personal data with us we may not be able to register or administer your membership.

We may update this Privacy Notice from time to time, and will inform you to any changes in how we handle your personal data.

If you have any questions about this Privacy Notice then please contact Darlington Spraire Lads and Lasses  FC Senior Committee.

You may download a copy of this policy for your own records by clicking here.

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